Vacancy Details

Agency Purpose

The Australian Electoral Commission (AEC) is an independent statutory authority established by the Australian Government to maintain an impartial and independent electoral system for eligible voters through active electoral roll management, efficient delivery of polling services, and targeted education and public awareness programs.

The AEC’s values and commitments

The AEC values and commitments are an essential component of our operating environment and frame how AEC staff work. The AEC's focus is on electoral integrity through the values of quality, agility and professionalism.

About the Team

The AEC manages a diverse property portfolio of more than 60 premises, ranging from shopfront offices to warehouses that support a nationally dispersed network and workforce. The portfolio actively scales up or down to respond to our operational needs on both a long- and short-term basis.

The Property Management and Facilities Team is responsible for maintaining all AEC offices nationally, including the provision of facility management services. This includes:

  • Contributing to the management of work orders.
  • Maintaining AEC property portfolio infrastructure.
  • Working with our external property providers.
  • Ensuring compliance with Commonwealth property policy requirements, including implementing environmental and sustainable practices.

The Opportunity

This is an exciting opportunity to join the AEC and contribute to work that has a direct impact on Australia's democratic processes.

The AEC is seeking a Facilities Management Officer who can work collaboratively, take initiative and deliver outcomes. The role is responsible for supporting the delivery of facilities management services across the AEC property portfolio, including coordinating maintenance, contractor engagement and operational activities in line with relevant frameworks, policies and procedures. The role is based in Canberra.

The role involves undertaking work that requires sound judgement and initiative under limited direction. The ideal candidate will apply their knowledge across facilities management, contractor coordination and property operations to support the effective delivery of services and ensure compliance with legislative and organisational requirements.

The Facilities Management team forms part of the National Property function and works closely with Leasing and Capital Works teams to support the planning and delivery of safe, functional and value-for-money property outcomes across the AEC’s portfolio.

To excel you’ll have:

We are seeking a motivated and capable professional who can demonstrate the skills, knowledge and experience required to perform successfully in this role, including:

  • Demonstrated ability to coordinate and track day-to-day facilities operations, including maintenance requests across a property portfolio.
  • Experience in building and maintaining effective relationships with internal and external stakeholders, including regular liaison with property service providers or similar stakeholders.
  • Ability to communicate effectively and collaborate with colleagues, business areas and external stakeholders, including through negotiation and stakeholder engagement.
  • Ability to maintain professionalism and exercise sound judgement when working under pressure.
  • Demonstrated experience managing competing priorities and adapting to changing business needs while maintaining quality outcomes.
  • Ability to research and analyse issues, communicate findings clearly, and support the coordination of property management and maintenance activities.

Desirable

  • Relevant qualifications and/or experience in a similar role, discipline or operational environment.

Eligibility

  • AEC employees must be Australian citizens.
  • Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
  • Applicants are required to consent to, undergo, obtain and maintain a character clearance.
  • Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.