Vacancy Details

  • Based in Bannockburn, great location and an easy drive from Geelong, Ballarat and Melbourne with free onsite parking
  • Permanent full time role with opportunity to grow
  • Monthly ADO 

Golden Plains Shire Council provides a workplace where people matter, communities are connected, and the future is bright. We offer a future-focused culture, a sense of purpose and possibility, and real opportunities to strengthen and enrich our diverse and growing community. 

To continue to deliver for our community, we are seeking an Information Management Officer who will be responsible providing efficient, secure, and professional handling and storage of Council’s hardcopy and electronic information. This includes configuration and support of the EDRMS (SharePoint) solution and ensuring record compliance with all relevant legislation.

This role will provide you the opportunity to:

  • Support the implementation of Council’s new EDRMS SharePoint system and ongoing support and configuration.
  • Coordinate and oversee the functions associated with the EDRMS including additions or modifications to the information architecture, file structures and security profiles.
  • Manage the allocation of all information and correspondence, including creation and configuration of security procedures, into the system consistent with Council’s Information Policy and Management Framework. 
  • Accurately classify and manage information of a complex or technical nature, applying relevant record and information management legislation to manage the flow of information. 
  • Train all users in the utilisation of the EDRMS, providing regular support and refresher training to embed new process and practice. 

Our ideal candidate will have:

  • Demonstrated knowledge and experience of Electronic Document Records Management Systems (EDRMS) (SharePoint or alternates) and the ability to implement records and information management practices, processes, and systems
  • Sound knowledge of the Public Records Act 1973 and Public Records Office Victoria retention and disposal authorities (PROS 07/01 and PROS 09/05), and other legislation and standards relating to Records Management
  • Ability to work collaboratively with a diverse range of stakeholders to achieve common goals, build mutually beneficial and professional working relationships and problem-solve.  
  • Proven ability to effectively plan, organise and manage own time to achieve targets within set timeframes.
  • High level of proficiency in Microsoft Office software, particularly Outlook, Word and Excel.
  • Experience in managing large volumes of data and information with accuracy and attention to detail. 

DESIRABLE

  • Experience in the administration of SharePoint sites including controlling user access and the creation and maintenance of sites and document Libraries.
  • A basic understanding of local government and the services provided by Golden Plains Shire Council.

*Don’t meet every single requirement?  If you’re excited about this role but your past experience doesn’t align perfectly, give us a call to talk further.  Our recruitment process considers both technical and cultural fit, and how our development program can support individuals to grow into roles.  You may just be the right candidate for this or another position at Golden Plains.

A career with us

Our people are our most valued asset - we understand the importance of providing a rewarding, inclusive and supportive work environment where all people are empowered to bring their best selves.  

We offer:

  • learning and development opportunities aligned to your role and aspirations, along with opportunities to work on a variety of projects and undertake secondments 
  • flexible work arrangements to empower you to achieve better life/work balance
  • a new high-quality, architectural designed working environment and free onsite parking
  • an environment where health, safety and wellbeing are prioritised in all that we do
  • an active Social Club
  • ability to transfer years of service from Government organisations and transfer of LSL balance within Local Government and with some government organisations
  • Generous leave entitlements including: 
    • Up to 16 weeks primary & up to 3 weeks secondary parental leave
    • Purchased leave
    • Ceremonial leave
    • Gender affirmation leave
    • Family violence leave

If you are ready to carve out a future with Golden Plains Shire Council and are ready to join a values driven and community focused organisation, we look forward to hearing from you.

For further information about the role and the key selection criteria, please view the Position Description or, for a confidential discussion, contact Andrew Downie, Manager ICT and Digital Transformation on 03 5220 7159.

How to apply

Please submit your application by clicking on Apply below and following the prompts. 

We encourage you to talk to us about any adjustments or additional support you may require during the recruitment process, as well as how this role can be flexible for you. Please contact our People  team at peopleandculture@gplains.vic.gov.au to discuss how we can best support you.

Applications close on SUNDAY 9 APRIL 2023 at 5.00PM.

At Golden Plains Shire Council we are dedicated to building a diverse, inclusive and authentic workplace that allows staff to bring their whole selves to work. We believe that every individual has something valuable to offer. We are striving to build a workforce that reflects the community in which we operate and encourage applications from people of all ages, genders and cultural backgrounds. We recognise our proactive duty to ensure compliance with equal opportunity, child safe and other workplace-related legislation, and to eliminate all forms of discrimination.