Our Committment to You

Livingstone Shire Council (Council) values your privacy. We will use the information you provide when you are applying for employment with us, to assess your suitability for employment and to report on anonymised key metrics (e.g. diversity outcomes). The information we collect will be handled in accordance with the Privacy Act 1988 and the Australian Privacy Principles (APPs).

How your information will be collected

Information from you is collected directly when you: 

• create a Web Candidate profile via Livingstone Shire Council website
• commence and/or submit an application
• register your interest in vacancies at Council

This information will be securely retained in Aurion, Livingstone Shire Council’s Recruitment system, to enable Council to contact you throughout the selection process. It is also retained for your future reference. Information retained in the Aurion Recruitment system (including incomplete and submitted applications) will not influence future applications with Council.

Additional information may be collected from you directly at any other stage during the selection process, including any tests of competency you may undertake, or at interview or from third parties such as your referees.

If you are a successful candidate you will be required to provide additional personal information (which may include sensitive information about your criminal and medical history). This will enable us to conduct any required pre-employment checks and to facilitate the creation of a new employee record on our corporate and payroll systems. Personal information will be retained in accordance with Legislation and the Livingstone Shire Council’s Records Management Directive.

We may also collect information from third parties as required by or allowed by law. This can include from law enforcement agencies as part of our criminal history check, or medical test results.

If you do not provide all the information required to support your application, your application may be deemed unsuccessful.

How will your information be used

Contact information will be retained in the Aurion Recruitment system making it easier for you to apply for other jobs with Livingstone Shire Council and for you to track the progress of your applications online.

The information collected about you will be kept secure and confidential. It will only be used to assess your suitability for the position you are applying for.

In some cases Rolling Recruitment maybe utilised to fill similar positions at Council within 12 months from when the original vacancy was advertised. If you provided permission to be placed on Council’s Rolling Recruitment List, your details may be shared with the position owner looking to fill a similar vacancy.

If your application is successful, the information collected during the application process and subsequent electronic onboarding process, will be used to commence your employment. The information will be transferred to Council’s human resource and payroll system and a personnel file will be created. Council will not disclose your personal information without your consent, or unless required or authorised by law. 

Who will use your information

Your information may be used by: 

• members of the Selection Panel responsible for assessing your application
• the Delegate (the departmental manager who has overall authority to approve recruitment decisions) 
• Council staff involved in the administration of recruitment services, workforce planning and personnel functions

Council may also disclose your information to an external provider/s if they have been engaged to manage or assist with the recruitment process. Where external systems are incorporated into a recruitment process, Council will load essential contact information into the system so that you can receive information about assessment task/s.

Council may also disclose personal information to an external provider/s in the course of on-boarding successful candidates. This is typically for the purposes of confirming your eligibility (such as criminal background checks or verifying documents). Council will contact you or obtain your consent prior to loading your information into any third party system. These providers and systems meet Council’s minimum security requirements, are required to retain your information in Australia and maintain your confidentiality.

For further information

The  Livingstone Shire Council Privacy Policy explains how you can make an inquiry or lodge a complaint if you think Council may have breached your privacy rights or its privacy responsibilities.

Contact details

For more information contact Council’s Human Resources team at employment@livingstone.qld.gov.au.