Vacancy Details

 

  • Temporary full-time opportunity (38 hours per week) - contract until 9 January 2026
  • Salary: $85,415 + 11.5% Superannuation 
  • Career development opportunity to learn new skills within an exciting environment

About the role

We are seeking an Event Operations Coordinator to join our dynamic Operations team.

In this role, you will manage the booking and approval processes for events, parades, festivals, and public gatherings across the City of Melbourne. You will review and analyse event documentation—including risk management plans—ensuring permit information is accurately captured and processed through digital systems.

You will ensure permits are processed in line with corporate policies, logistical procedures, and risk mitigation standards to guarantee safe, well-coordinated, and compliant events throughout the city.

As a key team member, you will demonstrate flexibility, collaboration, and a consultative approach. You will work independently with minimal supervision while proactively contributing to team initiatives. This role requires balancing individual accountability and teamwork to ensure all approvals and pre-event requirements are met.

What you will bring to the role: 

  • Operational understanding of event delivery.
  • Experience interpreting and applying relevant legislation, regulations, local laws, statutory guidelines, and event plans. 
  • Solid knowledge of risk management and mitigation strategies. 
  • Excellent organisational skills with the ability to priorities workload and work systematically in a busy environment. 
  • Exceptional customer service skills to liaise effectively with customers and stakeholders. 
  • Strong interpersonal skills to build and maintain productive relationships internally and externally. 
  • Proven problem-solving ability to identify solutions and gain cooperation for routine and complex challenges. 

Why join Team Melbourne?

Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.

At the heart of it all is the City of Melbourne – a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you’ll help deliver what’s most important to the people who live, work, study, visit and invest in our great city.

We’re proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.

This is more than just a role – it’s your chance to make a real impact, contribute to something bigger, and shape Melbourne’s future alongside a collaborative and forward-thinking team.

 

Benefits of working with us

  • Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.
  • Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.
  • Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.
  • Work-life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.

How to apply

We'd love to hear how you can make an impact in this role! As part of your application, you will be required to:

  • Attach your updated resume
  • Include a cover letter (max two page) outlining:
    • What attracted you to this position and the relevant skills/experience you bring. 
    • How your experience aligns with the key selection criteria above. 

Submit your application no later than 11:45pm on Saturday 14 June 2025. 

A few important things to note – don’t miss out!

  • Applications must be submitted online. Unfortunately, we can’t accept applications via email, so please be sure to apply through the official job link provided.
  • Apply early! This role may close sooner than the listed closing date if we find the right candidate — so don’t wait to get your application in.
  • We are a child safe organisation. The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.

Need more info?

Refer to the position description below or contact Rosie King - Manager - Event Operations , Rosie.King@melbourne.vic.gov.au

Inclusion matters

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.

We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you’re contacted for an interview.